Fiscal Year End

IMPORTANT
We recommend that you consult
the person responsible for your accounting or your accountant. 
This information is for guidance only.

Steps summary #

  1. Children: Generate and transmit RL-24 (paper or XML depending on whether you have more than 50 RL-24) and the federal slips to parents of children who attended during the year – XML electronic sending, see how to do it in Help.
  2. Children: Print the Summary 24 (RL- 24)
  3. Income from parents: Print the total of amounts billed by child from January, 1st to December, 31th of the year
  4. Income from the coordinating office: Use the RL-27 and T4A received from your BC
  5. Expenses: Print and/or send by email to your accountant your report and list of expenses
  6. Expenses – number of meals: Print the report by attendance codes from January, 1st to December, 31 of the year
  7. Expenses – Calculation % grocery
  8. Expenses – Calculation % house
  9. Employees: Generate and print the RL-1 and T4
  10. Employees: Print the Summary 1 and the Summary T4
  11. Subcontracting: Generate and print the T4A
  12. Subcontracting: Print the Summary T4A

Details and explanations of documents #

Children: RL-24 and Federal slips #

See the help videos in the Children menu, click on Slips, then on Help video (several videos available) to learn how to do the step of verifying the parent’s information, then the next step according to the RL24 slip or receipt to produce. You can also consult the procedure to follow in paper format in Slips, Reference.

  1. Children menu, click on Slips and select List of RL24 and federal slips.
    1. If needed, read the instructions, then check “I confirm that I have read and understood the instructions”.
    2. As described in the instructions for the verification, check points 1 to 4 – step 1.
    3. Perform the verification – Verification button.
      1. This step allows you to confirm that the data entered in LogiCentre is correct.
      2. Exceptionally: if you do not enter payments in LogiCentre, check anyway that the verification has been carried out.
    4. In step 2, the list of RL-24 slips to be produced is displayed. 
      1. Print or email each slip.
      2. Double-click allows access to a parent’s statement to modify or print it.
    5. In step 3, the list of Federal slips to be produced is displayed.
      • Federal button or double-click allows you to print and / or modify the federal slip.
  2. Transmit the RL-24 and the Federal slips to the parents before February, 28 of the year that follow the year of the RL-24 and Federal slips.

Children: Print the Summary 24– AFTER having printed all the RL-24 #

  1. In the menu Children, click on Slips and Print the Summary 24 by clicking the button;
  2. Post the Summary 24 with all the copy 1 of RL-24 to Revenu Quebec
    • For XML slips, the Summary 24 must be mailed BEFORE the last day of February of the year following that covered by the statements. Since the slips were transmitted electronically, you do not need to attach copy 1.

Income from parents: Print the total of amounts billed by child from January, 1st to December 31th of the year #

  1. In the menu Payments, click on Print.
  2. Select Total of amounts billed by child.
  3. Select All (All includes inactive children who attended the daycare during the year).
  4. Enter the period from [January, 1st to December, 31th] of the fiscal year.
  5. Print the report.

Private daycare or Home daycare without subsidized places:
If the payments from the parents are your only income source, this report is the total of income of your business before expenses.

Income from the coordinating office: Use the RL-27 and T4A received from your BC #

The section of the menu Earnings is for informational purposes only and gives you an approximation of your incomes earned during the year (for example, it can help you plan your REER).

We recommend using the RL-27 and T4A received from your coordinating office to have the details of the income from the BC. (Cash basis accounting)

According to Revenu Quebec: « You have to declare your business income with the method accrual basis accounting. The method is;
– Declare income in the year in which they were earned, whether you have received of not the payment;
– Deduct the expenses in the year in which they were incurred, whether you have paid or not. » (Reference : IN-189 – Les garderies en milieu familial).

You have to know that the calculations in the menu « Earnings » is calculated with the method Cash basis accounting like your RL-27 received from your BC. Many people calculate according to the documents received from the BC (RL-27 and T4A). If you prefer to follow the method accrual basis accounting, the calculation of the income for the fiscal year must be done from the forms transmitted to your BC during the fiscal year for January 1st to December, 31 INCLUSIVE.

Expenses: Report and list of expenses #

Many lists and reports are available in the menu Expenses.

To see the calculation of the percentage % of expenses that are different from 100%, print:

  • Expenses report sorted by item
    • In Entry of expenses, Print

Three (3) are available by clicking Entry of expenses:

  • Select the report or list you like (2nd or 3rd are more relevant)
  • Select the period [January 1 to December 31] of the fiscal year,
  • Click on Print – paper version
  • or Email PDF – email with an attachment in format .pdf
  • or Email XLS – email with an attachment in format .xls (Excel)

Two (2) others are available, by clicking Summary by account/month or Summary by month/account:

  • Button Print
  • Click on Print – paper version
  • or Email PDF – email with an attachment in format .pdf
  • or Email XLS – email with an attachment in format .xls (Excel)

For more information, view the video available on the button « Help video » or For information about operating a home daycare, consult the document IN-189 – Les garderies en milieu familial available in the menu Expenses, button Reference.

Expenses – number of meals: Print the report by attendance codes from January 1st to December, 31 of the year #

« If the cost of food bought for your daycare business and personal use are included on the same invoice, you must first subtract from the total invoice cost, the part consumed only by you and your family. » (Text extracted and translated from the document « IN-189 – Les garderies en milieu familial »)

A report is available to print the total of presences for all children who attended your daycare. You will need it for purposes of calculations for the cost of food for your daycare. It shows the number de Presences (P) for each child for the year.

For more details on the preferred method of Revenu Quebec to calculate food cost, consult the document « IN-189 – Les garderies en milieu familial ». This document is available on the website of Revenu Quebec or in LogiCentre, menu Expenses, button Reference

Print the attendance report:

  1. Click on the right arrow from Children menu
  2. Click on the menu Lists and reports
  3. Click on Report by attendance code
  4. Enter the period from [January, 1st to December 31] of the fiscal year.
  5. Click on Print

Total attendance for all children is printed at the END of the report.

For more details on the preferred method of Revenu Quebec to calculate food cost, consult the document « IN-189 – Les garderies en milieu familial ». This document is available on the website of Revenu Quebec or in LogiCentre, menu Expenses, button Reference.

Expenses – Calculate % grocery (Home Daycare) #

Calculation of the % of grocery according to the method suggested by Revenu Quebec :

  1. Click on the menu Expenses
  2. Click on Grocery
  3. DO NOT use if you want to keep your method by the percentage for the grocery account.
  4. If you want to use the method suggested by Revenu Quebec, click on Options
  5. Select the method you like in the list of choices
    • Per day, week or year
  6. The bouton Options allow you to change the method if you change your mind.

Note: The % grocery is annualized whether your choice is daily, weekly or yearly.

Expenses – Calculation % house (Home daycare) #

Calculation of the % of grocery according to the method suggested by Revenu Quebec :

  1. Click on the menu Expenses
  2. Click on Grocery
  3. DO NOT use if you want to keep your method by the percentage for the house account.
  4. If you want to use the method suggested by Revenu Quebec, click on Options
  5. Select the method Enter all the rooms of the house to determine the % of usage of the daycare.
  6. Match each of the expense items to the description in the Options table. The Modify button allows you to select the corresponding account.
  7. Save
  8. The bouton Options allow you to change the method if you change your mind.

Employees: Generate and print the RL-1 and T4 #

* At all times, please consult your accountant and/or the documents :

  • RL-1.G, Guide to fill the 1 – Employment and other income (Revenu Quebec)
  • RC4120, Employer’ Guide – Filling the T4 slip and Summary (Canada Revenue Agency).

RL-1 #

  1. In the menu Employee, select the employee,
  2. Click on RL-1 Slip
  3. The software calculate automatically the information of the RL-1,
  4. Click on Save
  5. Click on Print
  6. Redo the steps 1 to 5 for all employees.

T4 #

Redo the same steps as previously, but replace step 2 by click on T4.

Employees: Summary 1 and Summary T4 #

  1. Once all RL-1 are completed and printed, print the Summary 1 by clicking on Summary 1.
  2. Make sure all employees are listed.
  3. You will have manual calculations to do for box 26, 28 and 38.
    • See explanation in the blue square for box 26 and 38
    • For box 28, make sure the amount corresponds to the gross remuneration, if it is not the case, enter the amount.
  4. Click on Print and send it to Revenu Quebec (before February, 28).
  5. Once all T4 are completed, follow the same steps (1 to 3) for the Summary T4 by clicking on Summary T4 and send it to Canada Revenue Agency (before February, 28 of fiscal year).
  6. Summary T4, you will have manual calculations to do for box 19 and 82.
    • See explanation in the blue squares corresponding

T4A #

  1. In the Employee, select the employee,
  2. Click on T4A
  3. The software calculate automatically the information on T4A,
  4. Click on Save
  5. Click on Print
  6. Redo the steps 1 to 5 for all subcontracting (self-employed) employee.

Subcontracting: Summary T4A #

  1. Once all T4A are completed, print the Summary T4A by clicking on Summary T4A.
  2. Make sure all subcontracting employees are listed.
  3. Click on Print and send it to Canada Revenue Agency (before February, 28 of the fiscal year)